中国移民福利会章程

(通过於2007年12月16日星期日第18届年会)

目录

简介

本会宗旨

管理委员会的产生及委员会的结构图

管理委员会的责任与分工

委员会会议决定的范围与程序

委员会的任期

年会

会员与永久会员

社工的雇佣与管理

简介

中国移民福利会（前称是“中国留学生福利会”，简称“中福会”）建立于1990年1月19日，由联邦移民部拨款，旨在为来自中国大陆的新移民提供定居安置服务，协助新移民尽快了解澳洲，适应和融入澳洲主流社会。中福会管理委员会是由一批通过年度会员大会选举产生的志愿社区服务义务工作者组成，并负责管理来自政府部门以及其它机构的拨款，雇佣并管理专业社工来实施这些服务。

中福会的新移民定居服务项目能够为新移民提供服务范围：讯息咨询服务，个案处理或转介服务，各种不同类型的讯息讲座，并协助新移民建立与各个政府部门之间的沟通合作关系，如社会福利，就业，教育，住房，健康，高龄问题，治安与警民合作关系，家庭暴力问题，移民及公民入籍等等；

本会宗旨

委员会的产生与委员会的结构图

本会管理委员会的成员都是来自社区热心的义务工作志愿者, 并由年会选举产生; 为了使本会能够执行上述的宗旨, 全体成员都应该接受移民部提供的专业管理培训课程, 以此来提高本会的专业管理能力; 委员会例行会议在每个季度尾至少召开一次, 任何成员每年缺席两次例行会议的话, 将自动失去委员会成员的资格. 如有特别紧急事务, 任何成员有权提请秘书或主席召集特别紧急会议.

管理委员会

主席

副主席

副主席

秘书长

财政

委员

委员

委员

委员

委员会的责任与分工

本会管理委员会成员的责任与分工原则是实行”集体领导, 各司其职”的岗位责任制, 具体规定如下:

(1).主席:

是本会对外的唯一法定代表, 必须承诺能够有足够的时间精力直接参与本会的日常管理工作事务; 负有不可推卸的全面责任使本会能够按照拨款机构的要求, 完成拨款机构指定的目标; 根据移民部的管理规定是负责管理社工全面工作的唯一代表; 当委员会内部决议出现难以决定的情况下, 是委员会决定的决策者; 根据银行规定，主席必须是银行帐号签署人之一；

(2).副主席:

是本会主席的助手, 当主席不在澳洲的情况下, 是由主席授权代表主席职责的代表; 在委员会内部分工负责与财政共同管理本会的财务事务(包括签署银行帐号, 签发支票等);

(3).副主席:

是本会主席的助手, 当主席不在澳洲的情况下, 是由主席授权代表主席职责的代表; 在委员会内部分工负责推广本会, 社区联络与筹款的事务;

(4).秘书:

是本会委员会内部负责秘书事务的负责人, 负责按期按规范召集委员会会议, 做好和完善会议记录, 负责文件档案管理以及申请政府拨款等事务工作, 同时也是Public Officer; 为了财务工作的便利，秘书是银行帐号的签署人之一；

(5).财政:

是本会财政事务方面的负责人, 负责管理签署本会的银行帐号, 签发社工工资待遇, 签发所有符合规定的开支, 审核所有开支必须符合拨款预算规定内的范围; 负责每半年和全年度的财务报告并付诸审计程序;

(6).委员(负责青年组事务):

是委员会发展青年组方面事务的负责人, 包括青年组工作的维持与执行发展计划, 有责任向委员会会议报告其职责范围的状况以及社区发展的需要, 并有权决定相应的财政开支, 有责任按时向财政提供每个季度和全年度的开支帐目;

(7).委员(负责高龄组事务):

是委员会发展高龄组事务方面的负责人, 包括高龄组工作的维持与执行发展计划, 有责任向委员会会议报告其职责范围的状况以及社区发展的需要, 并有权决定相应的财政开支, 有责任按时向财政提供每个季度和全年度的开支帐目;

(8).委员(负责妇儿与健康事务):

是委员会在发展妇儿福利, 与健康事务方面的负责人, 包括妇女儿童组工作的维持与执行发展计划, 有责任向委员会会议报告其职责范围的状况以及社区发展的需要, 并有权决定相应大财政开支, 有责任按时向财政提供每个季度和全年度的开支帐目;

(9).委员(负责会员事务与财物管理事务):

是委员会全部财物管理方面的负责人, 负责登记, 保管本会的全部财物, 有责任向委员会会议报告财物管理的状况, 并有权代表委员会追究财物丢失的责任; 同时也是会员事务方面的负责人，负责管理会员名单，吸收新会员，收集会员交纳的会员费给财政等；

委员会会议决定的范围与程序

(1). 决定的范围: 涉及本会与外界关系的重大事务, 如与外单位合作组织大型活动; 涉及雇员的招聘以及解雇的事务; 涉及人事纠纷的事务等方面, 必须由委员会会议作出决定;

(2). 决定的程序: 决定提议人必须事先把决定建议的背景情况介绍清楚, 交由委员会会议上讨论, 表决以多数意见作为决定; 或者在委员会全体成员之间以电子邮件讨论五个工作天后付诸表决, 以多数意见作为决定; 在出现”一票之差”的情况下, 可由主席作最后决定;

委员会的任期

(1).主席的任期为两年一届, 由每两年的年会直接选举产生, 至多连任一届;

(2).其他成员的任期为两年一届, 由每两年的年会直接选举产生, 可以连选连任;

年会

本会的财政年度是以每年七月一日起至第二年的六月三十日止;

每年都必须召开该财政年度的年会, 年会召开的期限是在每年7月1日之后六个月内; 年会召开的具体日期由委员会会议决定; 如有特别情况需要超越这个期限的, 本会委员会必须向纽省社团注册署申请, 然后根据注册署的决定才可以延期召开; 委员会成员的选举每两年一次.

会员与永久会员

会员资格是指必须填写了会员申请表, 并已经交纳了会费的澳洲公民或永久居民, 方成为本会会员; 凡是本会会员, 均一律平等, 均享有在年会的选举与被选举权, 同样, 本会会员有责任出席年会, 有责任维护本会的利益, 包括声誉; 会员必须交纳会员费, 会员每年会费为A$5.澳元, 凡是一次性交纳A$50.澳元的为本会永久会员; 高龄会员的每年会费为A$2.澳元, 凡是一次性交纳A$10.澳元的则为永久会员.

社工的雇佣与管理

本会根据获得的拨款计划, 需要雇佣专职社工执行拨款的工作计划时, 必须按照公开公平的原则进行招聘工作, 由一个独立的专业人士面试组(Independent Interview Panel) 对所有申请人进行独立的专业评估, 然后由委员会根据专业评估结果决定雇佣最符合专业资格的申请人担任社工的工作职位; 新社工的工作试用期为三个月, 每12个月对每个社工的工作表现进行评估后, 并根据拨款情况决定是否继续雇佣; 委员会是社工的雇主，更是社工完成其工作计划的支持者；

社工的管理工作由主席负责, 委员会其他成员不需要直接参与对社工的管理事务, 但是如果其他成员发觉或者认为社工存在一些问题时, 也只能直接向主席汇报, 由主席直接处理;

(附注: 凡是本章程在其它方面不尽或不符之处, 均按照NSW社团组织法例执行)

Table of Content

Introduction

MiSSion and Goals

The committee AHD THE CHARTER

The committee’s members and their responsibilities

Decisions making scope and processes

The term of Committee members

The Committee meeting

The memberships

Community Worker management

Bibliography

中国移民福利会章程

Chinese Migrant Welfare Association Inc

Constitution

Introduction

Chinese Migrant Welfare Association (CMWA) was established in 1990. Currently it is funded by the Department of Immigration and Citizenship, to provide settlement services for newly arrived migrants from China in Inner West and South West region, helping them to adapt and integrate into the Australian mainstream society as soon as possible.

The services provide Mandarin Speaking migrants with casework, information and referral relating to the issues with Centrelink / income support, Housing, Education, Employment, Immigration and Citizen, Health, legal issue, Aged care, Domestic violence issue, etc.

The services also provide community capacity building and community education by running varies of group activities, such as Women’s group, English class, information seminars and other activity groups.

Mission:

Goal:

The committee and the service’s charter

The committee is the leadership of management in the organisation, and strategic management is corporation operational and functional. The members of the committee are volunteers who are voted for every two years. Every member is responsible to achieving the mission and goals of organisation. Therefore the members always need training and development of their professional management skills, to improve the management of the organisation.

The committee members will meet every three months. A member will automatically lose their membership, If absent twice in one year. However, any member can ask the Chairmen and Secretary to hold an urgent meeting if the need arises.

The charter of Committee

Chairman

Secretary

Treasurer

Leader of the Senior group

First Vice Chairman

Second Vice Chairman

Leader of the Youth group

Leader of Children and Women’s group

In charge of Administrator

The committee members and their responsibilities

1. The Chairman

The organisation Chairman of responsibilities:

• Responsible for managing the organisation providing a range of specialist services for the Chinese community.
• Responsible for management of financial and human resources within the organisation. He/she is accountable for allocating resources, developing appropriate strategies to manage budget changes in a timely manner and ensuring budgets are effectively managed.
• Required to make complex judgments and make appropriate changes in standard practices, policies and procedures.
• Her/his name should be registered at the bank for signatures.

2. First Vice Chairman

The First Vice Chairman is responsible for assisting the Chairman.

• Temporary replacement of the Chairman during the period that he/she is on leave,
• Also, shares in financial and corporate management of the organisation.
• Her/his name should be registered at the bank for signatures.

3. Second Vice Chairman

The Second Vice Chairman is also responsible for assisting the Chairman.

• Temporary replacement of the Chairman during the period that he/she is on leave, if the First Vice Chairman is unavailable.
• Also, responsible for networking, promotion, and raising funding for the organisation.

4. Secretary

The Secretary is responsible for corporate management of human resources;

· Responsible for organising every committee meeting and documenting the minutes and filing them.

· Responsible for public relations, liaising with other organisations as Public Officer and for funding applications.

· Her/his name should be registered at the bank for signatures.

5. Treasurer

In charge of the organisation’s finance and budget.

· Responsible for budget, expenses and audit

· Responsible for the pay roll of the employees

· Responsible for submitting the financial reports every 6 months and annually and for following the audit procedures.

6. Leader of the senior group

The leader of the senior group is responsible for reporting to the organisation committee.

· Responsible for planning, evaluation and development of the senior programs.

· Responsible for the budget of the senior group and accountable for allocating and maintaining the resources

· Responsible for submitting the financial reports every 3 months and annually

7. Leader of Children and Women’s group

The leader of Children and Women’s group is responsible for reporting to the organisation committee.

· Responsible for planning, evaluation and development of the Children and Women’s programs.

· Responsible for the budget of the Children and Women’s group and accountable for allocating and maintaining the resources.

· Responsible for submitting the financial reports every 3 months and annually

8．Leader of the Youth group

The leader of the Youth group is responsible for reporting to the organisation committee.

· Responsible for planning, evaluation and development of the youth programs.

· Responsible for the budget of the youth group and accountable for allocating and maintaining the resources

· Responsible for submitting the financial reports every 3 months and annually

9. In charge of Administrator

The administrator is responsible for reporting to the organisation committee.

· Responsible for all the properties registration and storage

· Responsible for routine work within the organisation

· Responsible for recruiting new members and collecting member frees, and handing the money over to the treasurer.

Decisions making scope and processes

1. Decisions making scope

The organisation committee is responsible for making any decisions, internal and external, in relation to the service;

· Organising activities in partnership with other organisatiopns.

· Recruitment of employees and Termination of employment

· Handling grievance (conflict) resolution within the service

2. Decisions making processes

· Providing sufficient and detailed information to the committee

· Either discussed in a committee meeting or through E-mail to the committee members. Final decision is based upon the majority. The Chairmen could make the final decision if the votes are equal between two parties of the members.

The term of Committee members

The organisation election time is every two years, where the positions have to be revoted.

1. The term of Chairmen should be two years, allowing for continuation up to one more term so long they are voted for.

2. The term of other committee members should be two years, allowing extra terms indefinitely, so long they are voted for.

The Committee meetings

• The organisation general meeting will be at the end of every quarter and at the end of the year.
• The organisation’s financial meeting should be at the end of every financial year, reporting on the budget from the 1^st of July to the 30^th of June of every year
• The date of meeting is decided by the committee. If the committee have special meeting for any important matters, the committee should inform the NSW Office of Department of Fair Trading.

The membership

All members should be citizens or permanent residents of Australia.

· Should fill up the application form

· Should pay the membership fee: for the general member: cost $5 per year; for the long life member one off payment cost $ 50.

for the aged member: cost $ 2 per year, for the long life member one off payment cost $10.

· Participate in the voting system of the organisation

· Responsible for attend the annual meeting

Community Worker management

The committee is the employer of the officers. According to the funding requirement, the service needs to employ the professional workers, based on the following steps:

• Comply with the employment recruitment policies and procedures
• Should hold an Independent Interview Panel for the assessment
• Every new community worker must complete 3 months of work probation and undergo performance management in order to continue their employment
• The performance management of the Community Worker must be reviewed every twelve months
• The Community Workers are responsible for reporting operationally and professionally of their services only to the Chairman.

Bibliography

Department of Fair Trading – Model rules for incorporated associations.